A Step by Step Information

Scheduling emails in Outlook could be very handy and simple.

However if you end up scheduling emails for the primary time, you possibly can really feel somewhat misplaced.

Right here, I’ll stroll you thru the precise steps to schedule emails in Outlook throughout completely different variations—whether or not you’re utilizing the net model, traditional desktop app, new Outlook interface, or Mac.

Let’s get began.

How To Schedule Emails in Outlook (Generic Methodology)

I’ve coated the delay or scheduling e mail processes for 4 Outlook variations:

1. in Traditional Outlook (with Delay Supply)
2. in New Outlook App
3. in Internet Outlook (newest UI)
4. in Mac

Learn how to Schedule an Electronic mail in Traditional Outlook

Observe these steps to delay or schedule emails in your Traditional Outlook.

1. Create a brand new email and fill out the topic line, recipients, and so forth.
   
2. After your e mail is able to ship, go to “Choices” within the header and choose “Delay Supply”, as I’ve proven within the following picture.
   
3. Within the supply choices part, it is advisable to choose the “Don’t ship earlier than” checkbox and enter the date and time of the e-mail supply.
   
4. Click on shut and ship. Your e mail will likely be added to the Outbox folder, and it is going to be robotically despatched primarily based on the set date and time.

If in case you have a sudden change of plan and wish to ship the scheduled e mail instantly, comply with these steps:

1. Go to the “Outbox”.
2. Open the scheduled e mail.
3. Choose “Extra Choices” from the Tags group within the ribbon.
4. Within the Supply choices, uncheck the “Don’t ship earlier than” checkbox.
5. Click on Shut and hit Ship.

Learn how to Schedule an Electronic mail within the New Outlook

The brand new Outlook has made e mail scheduling very straightforward.

And should you’re utilizing the most recent model of the Outlook App, right here’s how you can schedule your emails.

1. Begin by creating a brand new e mail.
2. When your e mail is prepared, go to the downward (⌄) arrow beside the “ship” button and click on “Schedule ship”.
   
3. A pop-up will seem, and it is advisable to choose the time your mail will likely be delivered. You may also choose a customized time.
   
4. Hit Ship, and your mail will likely be saved to the drafts.

Learn how to Schedule Electronic mail in Internet Outlook

Right here’s a step-by-step information to schedule emails from net Outlook:

1. Compose a brand new e mail such as you often do. Be sure you add all of the recipients and fill within the topic line.
2. Go to the downward arrow (⌄) beside the ship button and choose “Schedule ship”.
   
3. Choose the default accessible time or enter a customized one and click on on “Ship”
   
4. While you click on ship, your mail will likely be saved to drafts till the supply time that you simply specified.

Learn how to Schedule an Electronic mail in Outlook on Mac

Within the newest model of Outlook for Mac, right here’s what it is advisable to do:

1. Compose your e mail and add recipients within the “To:” subject.
2. Click on the dropdown arrow subsequent to the “Ship” button.
   
3. Choose “Schedule Ship” from the menu.
4. Select your required date and time for the e-mail to be despatched.
5. Click on “OK” to verify.

Your e mail will likely be saved within the Drafts folder till the scheduled time.

If in case you wish to edit the schedule time of your e mail you possibly can merely go to drafts, discover your e mail, choose “Modify Electronic mail” and alter the time.

Learn how to Edit Scheduled Emails in Outlook

If there are any modifications in plans, and also you wish to ship your scheduled mail immediately.

You are able to do that simply in Outlook.

For Traditional Outlook (desktop Home windows)

1. Go to Outbox, open the scheduled e mail.
2. Click on Choices → Delay Supply.
3. To modify, replace the “Don’t ship earlier than” date/time.
4. To ship instantly, take away the “Don’t ship earlier than” checkbox, then shut and click on Ship.

For Internet Outlook & New Outlook (Home windows/macOS)

1. Go to your Drafts folder → open the scheduled e mail.
2. Click on the edit (pen) icon.
3. To change ship time, alter the schedule, then click on Ship.
   
4. To ship now, make any edits, and choose Ship now.

PS. You may also modify the e-mail to ship it at a unique date and time.

Widespread Issues Customers Face on Outlook When Scheduling Emails

I went round and checked what issues persons are dealing with with scheduling emails in Outlook.

And I discovered a Microsoft neighborhood discussion board the place Outlook consumer reported that the schedule ship function was lacking from Outlook.

The principle motive for all this chaos and confusion – Microsoft up to date their UI/UX and renamed a couple of choices with out notifying their customers correctly.

This left numerous Outlook customers annoyed!

On following the dialog additional, you will see that customers additionally reported that they weren’t ready to make use of the mail merge function within the New Outlook, which is considerably essential.

Therefore, some customers needed to roll again to Traditional Outlook, which seems outdated and clunky.

All in all, Microsoft’s UI overhaul—although well-intentioned—created extra confusion than readability.

Subsequent, I’ll cowl some limitations you’ll face when scheduling emails on Outlook.

What Are the Disadvantages of Scheduling Emails in Outlook

I do know that scheduling emails in Outlook could seem handy at first, however it could actually turn out to be a headache if it’s a must to do it for a number of folks.

Furthermore, Outlook has some critical limitations should you’re scheduling emails to your mass e mail campaigns.

1. It Lacks Personalization
2. Tough To Handle Massive-Scale Campaigns
3. Unimaginable To Observe Efficiency
4. No Auto Observe-Up Characteristic

It Lacks Personalization

Outlook doesn’t do an important job of personalizing emails.

You’ll be able to undoubtedly add names and greetings, however that’s the restrict.

You’ll be able to’t actually dive deep and tailor every e mail to a selected individual.

It’s like sending a mass e mail with a barely personalized effect – not precisely one of the simplest ways to seize somebody’s consideration.

And what’s extra regarding, if all of your emails learn alike, then you have got a greater likelihood of being marked as spam!

Tough To Handle Massive-Scale Campaigns

Scheduling a couple of fundamental emails to your co-workers or leads is okay in Outlook.

However if you wish to run a segmented e mail marketing campaign with lots of of customized emails frequently, Outlook could make it extremely messy and irritating to prepare all the pieces neatly.

In brief, Outlook isn’t strong sufficient for a large-scale e mail outreach or advertising and marketing want.

So, if it is advisable to launch an e mail advertising and marketing or outreach marketing campaign, you’re higher off utilizing specialised chilly e mail software program.

Unimaginable To Observe Efficiency

If you happen to’re in gross sales or advertising and marketing, it is advisable to know whether or not your emails are being opened, clicked, or ignored—so you possibly can optimize your topic traces, content material, and timing.

And Outlook has no function that allows you to observe essential metrics.

So, you gained’t know what’s working and what’s not, making it almost unattainable to enhance your outreach over time.

The one manner you will get analytics and reporting is by having a devoted device.

No Auto Observe-Up Characteristic

Outlook doesn’t have an auto follow-up function.

You need to do all of your follow-up manually!

It’s not a giant deal if it’s a must to do it for a couple of emails, however when you’re dealing with outreach at scale—10, 20, or 100+ prospects— it turns into a time-consuming and inefficient.

For these causes, specialised e mail outreach instruments are a greater choice. 

These instruments supply options like personalization, spam avoidance, marketing campaign administration, monitoring, and auto-follow-ups.

If you happen to’re critical about e mail outreach, it’s price investing in device.

Learn how to Schedule Emails in Outlook for Bulk Sending? (Utilizing Instruments)

Although the brand new Outlook could be very handy, it nonetheless lacks the power to run highly effective e mail campaigns.

This limitation can simply be sorted by e mail outreach platforms like Saleshandy.

Observe these steps, and it is possible for you to to schedule lots of of emails from Outlook with a one-time set-up.

1. Join an e mail outreach device like Saleshandy and log in.
2. Go to Settings → Electronic mail Accounts → Add Account to attach your Outlook e mail.
   
3. Go to the Prospects tab → Click on Add Prospect or add a CSV together with your recipient record.
   
4. Go to the Sequences tab and click on New Sequence. Draft your e mail and follow-ups. Use merge tags (like {{first_name}}) for personalization.
   You may also use the built-in AI function to generate e mail copy quicker.
   
5. Go to Settings → Schedules and click on New Schedule.
   Set your time zone, working days, sending instances, and day by day restrict.
   
6. Return to your sequence and toggle the Activate change to start out sending.

While you do that, Saleshandy will robotically begin sending your emails in the course of the specified time interval.

Key Takeaway

If you happen to ask me to maintain it brief, I’ll provide you with three pointers you must remember to schedule emails efficiently from Outlook.

1. Keep in mind that the time period “Delay supply” is now “Schedule ship” within the new Outlook.
2. I like to recommend the brand new Outlook for quicker setup of e mail supply.
3. Utilizing a device like Saleshandy makes bulk e mail scheduling tremendous straightforward.

FAQs

1) Learn how to schedule an e mail to ship later in Outlook?

To schedule an e mail in Outlook to ship later, merely compose your e mail such as you usually would, use the Delay Supply choices to select a future date/time, then ship the e-mail to have it scheduled.

2) Does Outlook delay supply work even when the pc is asleep?

Sure, I personally checked that the schedule ship function works even when your pc is asleep as a result of the knowledge is saved on the server. Simply be sure that your Outlook is in on-line mode if you end up scheduling the emails.

3) Learn how to take away delay supply in Outlook?

To take away delay supply, it is advisable to go to Drafts, after which go to the edit choice. There you possibly can modify the scheduled timings or select to ship it instantly.

4) Does Outlook delay supply work if the pc is off?

Sure, the delayed e mail supply function in Outlook will nonetheless work even when your pc is turned off on the scheduled ship time.

5) Are you able to edit a scheduled e mail in Outlook?

It’s attainable to edit an e mail in Outlook that you’ve scheduled to be despatched later. You simply should open the scheduled e mail, make your required edits, and click on on the ‘Ship’ button once more to be despatched later as per your desire.